Wedding Vendor Gratuity Guide for 2026–2027: Who to Tip and How Much

Planning a wedding comes with countless decisions, and one topic that often causes confusion for newly engaged couples is wedding vendor gratuity. You’ve hired an amazing team - your caterer, florist, planner, DJ, etc. - and naturally, you want to show appreciation for their hard work. But who should you tip, how much is appropriate, and when is gratuity already included?

Let’s break it down in a clear, practical way so you can plan with confidence.

Start With the Contract

Before setting aside gratuity, review each vendor’s contract carefully. Many catering companies, venues, and bar services now include a service charge or administrative fee, which may or may not go directly to staff. A service charge is not always a tip, so don’t assume it replaces gratuity.

If you’re unsure, ask directly. Vendors appreciate clarity just as much as couples do.

Budgeting for Wedding Gratuity

For vendors who provide hands-on service on the wedding day, gratuity is customary but not always required. In recent years, couples have become more intentional—tipping based on service quality rather than a blanket percentage.

When gratuity is not included in the contract, these are current, widely accepted guidelines for weddings in 2026–2027:

Common Wedding Vendor Gratuity Guidelines

• Catering Staff: 15–20% of the food and beverage total (only if not already included)

• Bartenders:

  • 10–15% of the bar total or

  • $50–$100 per bartender for full-service events

• Hair & Makeup Artists: 15–20% of their individual service fee

• Wedding Planner / Coordinator:

  • Not required, but $200–$500 or a personal gift is appreciated for exceptional service

• DJ or Band:

  • $100–$200 per DJ

  • $50–$100 per musician

• Officiant: $100–$500, depending on services, customization, and rehearsal involvement

• Florist:

  • Not expected, but $100–$300 total for large installations or complex designs is thoughtful

Delivery & Setup Teams

Behind-the-scenes teams often work long hours under tight timelines. While not mandatory, tipping is a kind gesture when service is smooth and professional.

• Delivery Staff: $10–$20 per person

• Setup/Strike Crew: $25–$75 per person, depending on workload

Thoughtful Alternatives to Cash Tips

A handwritten thank-you note, a glowing review on Google or The Knot, or a small personalized gift can leave a lasting impression. These gestures often mean more than couples realize and help small businesses grow.

Gratuity should never feel stressful or obligatory. Your wedding day is about celebration, gratitude, and joy. Tip when it feels right, plan ahead so nothing is forgotten, and remember that kindness spoken or written goes a long way.

Planning your wedding and feeling unsure about vendor etiquette, timelines, or budgeting? Work with an experienced professional who’s guided couples for over 20 years. Visit Dejanae Events or connect with me on Instagram for trusted wedding planning advice designed to keep your day smooth, thoughtful, and stress-free. Until next time… WEDologize!